Camper Enrollment Agreement
for the 2025 season
Please read this Agreement carefully. This is a contract and your electronic signature below indicates that you have read and understand every provision of this Agreement and that you unequivocally agree to all terms, conditions and promises herein. The payment of your deposit further verifies your agreement to the terms of this Agreement.
I am a custodial parent or a legal guardian of [Camper Name] (“my Child”). Subject to the terms that follow, I hereby apply to enroll in and agree to allow my Child to participate at Camp DeSoto’s [Session Name] in 2025.
Definitions
For purposes of this contract, “Camp DeSoto” means Camp DeSoto, Inc.; “its Staff” means the shareholders, directors, officers, employees, contractors, and agents of Camp DeSoto; “my Child” refers to the person intending to attend Camp DeSoto and to whom the application relates; “Summer Program” means the programs and activities of Camp DeSoto in which my Child will participate; and the custodial parent or legal guardian completing the application and signing this contract is referred to in the first person.
Deposit
With the application I agree to submit to Camp DeSoto a payment of $1000.00 (or $500 for Junior Term) which includes a deposit payment and a non-refundable application fee of $100.00. If Camp DeSoto cannot offer enrollment to my child, Camp DeSoto will not process the payment. If Camp DeSoto enrolls my Child, the deposit, less a $100 processing fee, is refundable if I provide written notice to Camp DeSoto requesting cancellation of my Child’s reservation prior to February 1, 2025. I understand all of the deposit is nonrefundable as of February 1, 2025.
Remaining Fees
If my Child is enrolled, I agree to make a second payment of $1000 (or $500 for Junior Term) to Camp DeSoto no later than February 1, 2025, and a third payment of the remaining balance owed for the Summer Program by no later than May 1, 2025. If these payments are not timely made, I understand Camp DeSoto may cancel my child’s reservation. The second payment is refundable through May 1, 2025 if I provide written notice to Camp DeSoto requesting cancellation of my Child’s reservation prior to May 1, 2025. I understand there will be no refunds if I cancel after May 1st, nor for late arrival, early departure, or early dismissal.
Medical Condition and Health Check Upon Arrival
I hereby represent to Camp DeSoto that my Child is in good health and suffers from no physical, medical, emotional, psychological, or other condition that would prevent her from fully participating in the Summer Program. I further understand and agree that failure to fully disclose any such condition can be grounds for cancellation of my Child’s participation in the Summer Program. If my Child arrives for the Summer Program with a fever or any other obvious sign of illness, I understand she will not be admitted into the Camp DeSoto community until the medically-accepted quarantine period has expired, and should this occur no refund of fees will be made. I also understand my Child will be checked for signs of head lice upon arrival for the Summer Program, and if treatment is indicated, in the sole opinion of the service provider chosen by Camp DeSoto, I will be responsible for paying for such treatment.
I further agree that in the event that Camp DeSoto believes that my Child may have been exposed to COVID-19 or any other communicable disease, Camp DeSoto, in its sole discretion may require that my Child be separated and quarantined from the camp community or be sent home with no refund of fees. I authorize and permit Camp DeSoto to seek and take any and all reasonable steps, including medical intervention, in the event of my Child’s exposure. I further understand and agree that Camp DeSoto cannot and will not have any legal liabilities for exposure to or contracting any disease.
Emergency and Routine Medical Treatment During Summer Program
On behalf of my Child, I hereby grant permission for physicians, dentists, emergency medical transport, hospitals, and other licensed health care providers selected by Camp DeSoto to provide emergency and routine medical or dental services that may be needed by my child, as reasonably determined by Camp DeSoto, while participating in the Summer Program. I further agree I will be financially responsible for any and all charges associated with such services including emergency transport and prophylactic treatment due to exposure to insects, plants, or animals.
Risk of Injury and Assumption of Risks
I acknowledge that I am fully aware of all aspects of Camp DeSoto’s programs, activities, facilities, and risks. I have been given ample opportunity to inspect its facilities and premises and ask any questions which I may have about activities and the environments to which my Child may be exposed. I find and accept that the facilities, premises and activities at Camp DeSoto are safe and reasonably suited for the purposes of my Child’s participation.
Activity Risks: I understand and accept the dangers and risks which are inherent in the operation of an overnight camp and in my Child’s participation in all of Camp DeSoto’s activities on or off its premises including, but not limited to, those risks that are associated with or can arise from swimming, hiking, athletics, including bodily contact, use of tools and equipment in arts and crafts, fabric arts, culinary arts, farm activities, white-water rafting, creek hiking, archery, ropes course, canoeing, kayaking, horseback riding and related equine activities, camping out, outdoor-living skills, and vehicular travel.
Environmental Risks: I understand and accept the risks arising from the fact that my Child will live, camp, travel, and recreate out of doors, where there may be numerous risks, including, but not limited to, weather conditions, which can change to extreme conditions without notice, lightning, flooding, steep slopes, water conditions (temperatures, waves, rapids, etc.), insects, snakes, and other wild animal encounters, falling and rolling rock, and hidden or unavoidable obstacles. Risks also include, but are not limited to, sunburn, hypothermia, frostbite, dehydration, heatstroke, altitude sickness, poison oak/ivy, ticks, and mosquito bites.
Commuicable Diseases: I understand and acknowledge that naturally occurring disease processes can occur in all environments in which Camp DeSoto’s activities take place. I acknowledge that, while Camp DeSoto has taken reasonable measures to avoid contact, transmittal, and exposure of viruses between people (including between other campers, employees, and third parties) it is ultimately my sole responsibility to ensure that my child takes appropriate actions to safe-guard herself. I understand and agree that by allowing my child to participate at Camp DeSoto, I am accepting and assuming the risk that my child may be exposed and become ill and that it is an inherent risk of attending camp this summer.
Travel Risks: I understand and agree that my Child may travel by van, bus, car, raft, canoe, bike, or foot over rugged and unpredictable terrain, including steep roads, rivers, mountain passes, slippery slopes and rocks. I am aware of and accept the risks of the foregoing travel methods.
Human Risks: I understand, accept, and assume the risks that could arise from the acts, conduct, and mental/emotional state of my Child while a camper and of other campers that are outside the control of Camp DeSoto. These risks may include, but not be limited to, episodes of anxiety, panic, or similar emotional episodes, negligent acts by my Child and other campers or participants, and failure to follow direction or instruction.
I understand, accept and agree to assume that the above described risks may be created or caused by 1) my Child’s own actions, inactions, or negligence, 2) the actions, inactions, or negligence of other campers and participants, and 3) conditions under which Camp DeSoto’s program activities take place and/or the acts or inactions of Camp DeSoto and its Staff.
I further understand, accept, and agree to assume that these risks involve dangers ranging from minor injuries such as scrapes and bruises, to serious or catastrophic bodily injury, including permanent disability, emotional and physical trauma, paralysis, and the possibility of death.
I further agree to instruct my Child as to Camp DeSoto’s rules, regulations, and procedures and the need to abide by such rules, regulations and procedures for her safety and the safety of others.
PLEASE NOTE: Under Alabama law, an equine activity sponsor or equine professional is not liable for an injury to or the death of a participant in equine activities resulting from the inherent risks of equine activities, pursuant to the Equine Activities Liability Protection Act.
Release of Claims:
In consideration of the opportunity afforded my Child to participate in the Summer Program, I, for my Child and myself, hereby release and forever discharge Camp DeSoto and its Staff from any and all liabilities, claims, and demands of whatever kind or nature, either in law or in equity, that may arise from or in connection with my Child’s participation in the Summer Program. I understand my Child and I are discharging Camp DeSoto and its Staff from any claim either of us may have against Camp DeSoto or its Staff with respect to any bodily injury, physical, emotional and/or psychological injury, illness, death, property loss or property damage that may result from my child’s participation in the Summer Program.
Indemnification:
I also agree and promise to defend, indemnify, and hold harmless Camp DeSoto and its Staff from and against all claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorneys’ fees, suffered or incurred as a result of my Child’s participation in the Summer Program including but not limited to any such claims brought by or on behalf of my Child or by any other parent or guardian of my Child, whether or not such claims arise out of the alleged negligence or other conduct by Camp DeSoto and/or its Staff .
Right to Refuse or Expel
Notwithstanding any of the foregoing, I understand and agree that Camp DeSoto reserves and retains the right, at its sole discretion, to cancel, reject, and/or refuse the application, admission, and/or participation of my Child from Camp DeSoto and its Summer Programs, and that Camp DeSoto can exercise this right at any time, including expelling my Child while attending the Summer Program. I further understand and agree that in the event Camp DeSoto exercises this right, it may, at its sole discretion, retain or refund any and all deposits, fees, tuition, or other moneys paid for my Child to attend Camp DeSoto.
Photographic Release
For my Child and myself, I hereby authorize Camp DeSoto and its Staff to take photographs or videos that may include my Child or me and to use the same for websites, brochures, newsletters, or in any other Camp DeSoto or The Farm at Windy Hill publications.
Arbitration
I understand and agree that any dispute between Camp DeSoto or its Staff and me shall be governed by the substantive laws of the State of Alabama, and that any mediation, arbitration, or suit initiated for me and/or on behalf of my Child shall occur or be filed in Dekalb County, Alabama.
Other Terms for Enrollment
For my Child and myself, I agree to all other terms for the enrollment of my Child in the Summer Program, as well as any rules or regulations of Camp DeSoto as may be referenced or set forth on Camp DeSoto’s website, including, but not limited to, the Parent Handbook and the Parent’s section of our website at www.campdesoto.com. I acknowledge I am aware of and have reviewed such terms and such rules and regulations as well as made myself familiar with all aspects of Camp DeSoto’s program as presented through the website, online videos, forms and documents, and emails from Camp DeSoto.
Severability: In the event any clause or provision shall be held to be invalid, the validity of such clause or provision shall not otherwise affect the validity or enforceability of the remaining provisions.
Integration: I understand and agree that this Agreement is a fully integrated contract and supersedes any and all oral and/or written expressions by Camp DeSoto whether given directly or indirectly to me or my Child about my Child’s experience and participation at Camp DeSoto.
Electronic Signature: By typing my name in the signature box on the Camper application, I acknowledge I have carefully read the application and the above terms and conditions, all of the information I have provided or will provide to Camp DeSoto is accurate, I am electronically signing this instrument on my own behalf and as parent or guardian of my Child for the purpose of creating a binding contract, I am willing to engage in this transaction by electronic means, and I have the ability to receive information relating to this transaction by electronic means.
Electronic Signature was captured with IP Address and timestamp upon submission of application and deposit.